For organizations with a large and diverse workforce, the single most effective strategy to boost productivity and immediately raise their profits by reducing labor costs is through efficient scheduling procedures. It is only through proper employee management strategies that a business can expect to get the most out of its workforce. Because of this, the majority of thriving businesses have turned to new and improved resources, such as workforce scheduling software, to improve their management skills.
A schedule generator, also referred to as an online scheduler or employee scheduling software, is a popular example of workforce scheduling that most successful companies are using today to improve employee efficiency.
With web-based scheduling software, a business can expect to maximize employee productivity and reduce labor costs through-
Automated scheduling systems, such as Zip Schedules, are fast and can be accessed from any part of the world. These systems have the ability to create complete schedules within seconds, and in the same way, they have the capability to send schedules to the entire workforce within minutes.
Companies that use a schedule generator find their employees are less likely to miss work. This web-based scheduler emails work schedules to employees as soon as they have been posted and even sends SMS reminders to their mobile phones hours before their shifts start. This gives them enough time to comfortably prepare for their shifts. Employees also get to access their schedules 24/7 by logging onto the schedule generator through their mobile phones and other devices. Some schedulers even allow employers to see when an employee was last notified of an upcoming shift - so no more lame excuses or added labor costs when you’re stuck paying an employee overtime to cover a shift!
An automated schedule generator provides a podium where employees can personally set their preferences, change availability and request time off. With the click of a mouse, employees get to update their availability and to publish requests. An advanced schedule generator comes up with low-cost schedules while at the same time keeping the workforce happy and satisfied - never worry about over or understaffing adding to your labor costs.
There are many ways to boost staff satisfaction, but remembering their requests for time off, vacations, sick days and other schedule change requests increases employee morale. With an automated schedule generator, forgetting employee requests or losing their paper-based request becomes a thing of the past. As soon as a schedule generator receives a request, it stores it safely for the manager to address at his or her convenience.
Reports are very vital when it comes to managing any retail, hospitality and food-service business. A schedule generator generates various reports to enable businesses to monitor their scheduling needs and their labor costs among other needs. Managers are able to weigh theoretical costs against actual costs, to identify the employees or departments that are gobbling up the largest portions of their labor costs, to identify the employees or departments that are gobbling up the largest portions of their labor costs, to observe their real-time profits through bar-chats and much more.
A schedule generator makes it possible for managers or management teams to send instant messages and notifications across an entire workforce simultaneously with just one click. With this easy messaging option, the need to telephone employees reduces drastically, and so does the telephone bill. Yes, there are many more aspects that add to your labor costs than you would think!
When managers or scheduling teams regularly fail to adhere to employee requests, it usually leads to a high turnover, only adding to your labor costs. A schedule generator controls employee turnover by recording all requests and availability changes. These changes appear automatically whenever a schedule is being made or amended making it highly impossible for managers and scheduling teams to forget a request.
Since a scheduling generator always avails all types of employee requests to whoever is making or adjusting a schedule, it becomes highly unlikely for a scheduling conflict to take place. In the case that conflict does occur, the software notifies management immediately. If, for example, an employee who is way on vacation gets scheduled erroneously, a schedule builder will automatically notify the manager or whoever is making or editing the schedule at that particular time.
In most cases, both managers and employees take many hours trying to swap shifts. A single shift swap generally calls for around 4 phone calls with a manual scheduling process - time that could have been spent completing other tasks. With a schedule generator, employees get to give up and pick up shifts through their Smartphones, no more frantic phone calls or endless emails.
With a schedule generator, businesses that hire minors during holiday breaks and weekends no longer have to worry about erroneously scheduling minors to work hours forbidden by the law. A good schedule generator should come with an age rule module that makes it possible for businesses to adhere to age-appropriate rules for both minors and seniors. This kind of scheduling system should also be in a position to automatically stop minors and seniors from being scheduled shifts they cannot work.
Old school scheduling processes are not only extremely time-consuming, but they are also repetitive and labor intensive. Retrieving or extracting important reports with such systems can also be a chore that slows down day-to-day operations of your business. Control your profit margins using these ten secrets to cutting your businesses labor costs. If you want to get a handle on your labor costs by using a mobile scheduling software as we discussed, check out Hubworks’ Zip Schedules free for 14 days!