7 useful reasons to invest in the best employee scheduling tools

Last Updated On February 14, 2019 / Written By Caroline Sams

7 Useful Reasons to Invest in the Best Employee Scheduling Tools

The truth is nothing will run smoothly without proper scheduling, which is the main reason why employee schedules are prepared on a regular basis. No organization can survive when lacking proper employee scheduling and employee scheduling tools.

A Better Scheduling Solution Than an Excel Work Schedule Template

A work schedule template is a good example of an employee scheduling tool that managers have been taking advantage of to create schedules without wasting much of their time.

With a well-organized work schedule template, such as an excel work schedule template, you will be in a position to manage employees well because it provides a lot of benefits, both for management and employees. Excel work schedule templates are some of the most common work schedule templates, but it is also possible to find a work schedule template in other formats, such as Microsoft Word if you wish.

Nowadays, it is possible to download a basic work schedule template directly from the web for free or to create one personally with the help of various applications such as Microsoft Word and Excel. Unfortunately, a work schedule template might not be able to handle employee scheduling as effectively as an employee scheduling app or software can.

For starters, work schedule templates, like excel work schedule templates, cannot handle shift changes; so, managers and supervisors have to call employees to update them on any schedule requests. In addition to this, schedule requests have to be done manually, which not only consumes a lot of time but also leaves lots of room for errors and mistakes.

On the other hand, there is a lot that an employee scheduling app and software, like Zip Schedules, can do to make employee scheduling a success. Below are some of the features effective employee scheduling apps and software will be able to do - please note that a work schedule template will never be able to perform the following functions.

Consolidate Employee Data With Employee Scheduling Apps and Software

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Employee scheduling software keeps employee data or information together in one place, as opposed to schedule templates, like excel work schedule templates, which have to be stored away in different file cabinets. This data consolidating feature also means that scheduling employees on the web takes up less physical storage space. If your business has any plans of going paperless in future or you are simply tired of cluttered file cabinets, then its time to consider switching to a paper-free scheduling program such as a scheduling app or online scheduling software.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Excel Work Schedule Templates Can’t Find Data Like Scheduling Software

Another thing that an excel work schedule template could never do is retrieve important data within seconds. With scheduling templates, like an excel work schedule template, finding an employee’s phone number alone can even take more than 10 minutes, something that scheduling software, like Zip Schedules, would be able to retrieve within the blink of an eye.

Scheduling Apps and Software Provide Important Reminders

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Scheduling software will also make it very easy for employers and employees to remember important dates and other things, such as upcoming shifts, license and certification expiration dates, upcoming performance reviews, anniversaries, and other factors that are important for a company’s bottom line.

Easily Complete and Locate Employee Records With Scheduling Software

It would also be easy to complete employee records easily with employee scheduling software. Important staff records include performance reviews, disciplinary records, wage rate history, training accruals, and more. With employee scheduling software, like Zip Schedules, managers will be able to see the full history of a staff member just by clicking a mouse.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

Manage Sick Days and Time Off With Scheduling Apps and Software

Managing time off accruals for sick days and vacations will also be effortless with online scheduling tools like Zip Schedules. The scheduling software system will automatically accrue or accumulate time for every staff member depending on hire rate, certifications/qualifications, and position at the company.

Easily Access Employee Histories With Scheduling Apps and Software

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With the right employee scheduling software, such as Zip Schedules employee scheduling software, it will be easy to retrieve employee data to make important decisions, such as terminations, promotions, and disciplinary measures. This is due to Zip Schedules scheduling software having the ability to retrieve important reports, such as performance reviews, training records, and disciplinary warnings, within seconds. When you have easy access to accurate employee information, you will always be confident when making important decisions regarding staff members.

Cloud-Based Storage Saves Space Unlike Excel Work Schedule Templates

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Another thing about scheduling software is that it keeps all company files safe and secure. Account hierarchy levels prevent unqualified people in the organization from accessing private information. In addition, the data stored in scheduling software is protected from natural disasters because it is stored in the cloud, and not in cabinets and files like excel work schedule templates, which can be destroyed by fires and other natural disasters.

In conclusion, a work schedule template, such as an excel work schedule template, can be a decent scheduling tool when used wisely; however, the benefits of employee scheduling software, like Zip Schedules, outweigh those of a work schedule template by far. Furthermore, scheduling software is easy to install and use, and business owners can expect to see its benefits soon after implementation.

Scheduling apps and software can also be used in conjunction with other business management software programs as is seen in the combined usage of Zip Schedules and Zip Forecasting, our business forecasting software solution that helps to anticipate labor needs and sales goals. For more information on how forecasting software, like Zip Forecasting, can benefit your business, check out our “7 Ways Forecasting and Workforce Planning Can Increase Your Profits” article, which is also on the Hubworks Blog.

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