how to use workforce management software to cut costs

Last Updated On May 21, 2018 / Written By Daphne Blake

How to Use Workforce Management Software to Cut Costs

Sometimes business software promises a lot of great results but fails to deliver after you've paid the price. Our article will teach you to use your workforce management software to cut costs, not add to them.

Learn how to cut costs with the right software

Sometimes business software promises a lot of excellent results but fails to deliver after you've paid the price. Our article will teach you to use your workforce management software to cut costs, not add to them.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.

What is Workforce Management Software Used For?

Managing your workforce brings challenges, no matter how small or large your team may be. Even the most astute manager should have a few digital tools on their side to help streamline the processes and reduce stress. As a manager, it is your job to keep track of workforce productivity, efficiency, and profitability. These duties often include shift scheduling and managing, assigning daily tasks, sending reminders to supervisors and employees, and much more. It's a lot to keep track of, and without workforce management software, it could take you weeks to get it all right, leaving little to no time for growing the business.

Workforce management software can help you get a handle on your management duties and take care of your employees' needs. With flexible solutions designed to save time and money, you'll quickly see your profits soar, and your costs dwindle.

Improve Communication

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Great communication can cut costs in many ways. Despite seeming silly or pointless, giving your employees a way to communicate with you that doesn't involve standing in your office nervously biting their nails will go a long way in improving your relationship with them. Better relationships make for happier employees, and happy employees work harder and with more loyalty. Employee happiness is directly related to call-outs and low productivity, and it reduces employee turnaround. All of this can help cut labor costs significantly, and it's so easy to do. Listen when they talk. To prove you're listening, include a communication solution in your workforce management software. Whether you use private emails or text messages delivered in real-time, your employees need a way to speak to management.

Provide Detailed Task Lists

Workforce management software can help you create and monitor the daily task lists, letting employees know what you expect from them at every stage. Great workforce management software usually comes with task list templates, but you should be able to edit them or create your own, too. Just fill them in and deploy them, then watch as employees check off completed tasks in real-time. That lets you step in when any problems arise, or send thanks and acknowledgment for a job well done. You don't need to be on-site to see what's happening at work; open the workforce management software on your device, check on the task list progress, and mark critical tasks that the crew needs to handle. Your staff will be notified and can make adjustments to their workflow right away, ensuring no critical tasks are left undone. Finished task lists mean nothing is left hanging—this in result cuts costs by ensuring nothing gets wasted and time is properly managed to maximize productivity.

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Get a Handle on Food Safety

Workforce management software for restaurants should include a robust food safety tool. It will keep your restaurant in compliance and help avoid spoilage, waste, and costly fines. You'll get reminders for important food safety checks, and also immediate alerts when something is wrong. If you connect the food safety app to your task list app and your communication tools, you'll be able to keep every employee in the loop and accountable at all times. It's a great tool for cutting costs by reducing waste, spoilage, food theft, and avoiding fines.

Integrate Your Inventory Solution

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If you change the way you look at inventory control, many issues and extra costs can be avoided. Workforce management software helps you know what your inventory looks like at any given moment. Old inventory management techniques were time-consuming and usually ended up with flawed numbers. Employees were tired, bored, and stressed, and so the counts would suffer. Adding a real-time inventory solution to your workforce management software, however, can prevent the mistakes and cut the boredom. If your inventory solution links with your POS system, your task lists, and your food safety app you'll have complete control over your inventory at all times. Without adding any extra steps, stress, or processes, your employees will keep the inventory numbers up to date. Every time a customer orders a meal, your inventory app will be updated, and if you're running low on an ingredient, notifications alert you right away. Automated alerts mean no employee is responsible for getting the message to you, and it comes in real-time. That reduces delays, cutting costs for labor and inventory mistakes. As a result, overstocking ingredients or running low is a concern of the past.w what your inventory looks like at any given moment. Old inventory management techniques were time-consuming and usually ended up with flawed numbers. Employees were tired, bored, and stressed, and so the counts would suffer. Adding a real-time inventory solution to your workforce management software, however, can prevent the mistakes and cut the boredom. If your inventory solution links with your POS system, your task lists, and your food safety app you'll have complete control over your inventory at all times. Without adding any extra steps, stress, or processes, your employees will keep the inventory numbers up to date. Every time a meal is prepared, your inventory app will be updated, and if you're running low on an ingredient, you'll be notified right away. Automated alerts mean no employee is responsible for getting the message to you, and it comes in real-time. That reduces delays, cutting costs for labor and inventory mistakes. You'll never be overstocked and never run out of ingredients again.

Scheduling Becomes a Breeze

Workforce management apps often handle employee scheduling which lets you skip the stressful parts by having the app make schedules for you. The scheduling app uses pre-made templates (or ones you've created on your own) to select the right staff members for each shift. It pays attention to labor laws and vacation requests, as well as tracking employee preferences and avoiding overtime. Just review the schedule the app makes, make any changes, then approve it. The schedule gets sent to each employee, and nobody gets left in the dark. You cut costs by saving time and energy with automated schedules, increased employee happiness and productivity, and avoiding expensive labor law fines.e templates (or ones you've created on your own) to select the right staff members for each shift. It pays attention to labor laws and vacation requests, as well as tracking employee preferences and avoiding overtime. Just review the schedule the app makes, make any changes, then approve it. The schedule gets sent to each employee, and nobody is left in the dark. You cut costs by saving time and energy with automated schedules, increased employee happiness and productivity, and avoiding expensive labor law fines.

More Workforce Management Software Tips

Building your own modular workforce management software suite is simple and fun. Look at the features listed here, plus all the others on the market, and put together a system that works for your unique needs. There's no reason to stay trapped with software that doesn't work for you. Your workforce management system should be simple to install, easy to use, and expandable. Take advantage of free trials, avoid restrictive contracts, and check up on the included tech support. If you have bi-lingual employees, it's worth looking into workforce apps that include multi-language options. Don't be afraid to look around and try things out. We're sure you'll be happy to see just how many ways the right apps can help cut costs for your business.

Online employee scheduling software that makes shift planning effortless.
Try it free for 14 days.



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