3 mins read

What is a Food Safety Management System? Do I Need One?

what is a food safety management system do i need one
Daphne Blake

By Daphne Blake

How Using HACCP Software Amplifies Effective Safety Management Practices

Proper food safety management is important to all restaurants. But what is a food safety management system, and why does your food service need one? Read on to see how this vital tool can protect your brand and help your restaurant succeed.

Food Safety Management - A complicated and time-consuming job

Running a food service business is more complex than just preparing food for your customers and designing clever marketing campaigns to attract new ones. Certainly, you want to be sure your customers are happy and your food is delicious, but that doesn't happen all on its own, and there are many things that must be done behind the scenes to keep your restaurant open and thriving. There's a lot to keep track of, which means there are plenty of ways things can go wrong if you don't have a foolproof way to do it.

You need to know the local laws, follow proper food safety regulations, and track each aspect of how you store, prepare, and serve every item on your menu. In addition, you also need to be sure every one of your employees knows these things, follows all procedures, and knows where to find answers when questions or concerns come up in daily work. This can be a daunting task for food services of any size, especially if you're still using old school methods of food safety management like pen and paper, mountains of printed lists, and hard-to-store guides and logbooks.

While there is no way out of having to follow food safety guidelines, there is an effortless way to keep track of everything and to be sure your employees can as well. Digital food safety management systems take the pressure off of you, making your job more efficient and your information simple to update, which leaves you more time to focus on other aspects of running your food service business. But what exactly is this miracle software and how can it help?

Protecting customers and your brand with a food safety management system

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What if we told you that you can easily track food temperatures, create and manage food safety checklists for your employees, and run an extensive list of business operations, all while eradicating unwieldy and outdated logbooks? What if we told you all that, and more, can be done on any mobile device, anywhere you happen to be? You might think we're making unfounded claims, but thanks to modern technology, every word is absolutely true. With the right food safety management system, you can protect your customers and your brand, all in one place, and it doesn't have to cost you a fortune.

The days of writing down and signing off on every paper log are over. You no longer have to wade through piles of paper checklists and written reports of daily work logs. With Zip HACCP, your restaurant can run smoother, avoid more issues, and even identify and correct critical issues in real-time, completely paper-free, helping you to avoid problems down the line and save both time and money.

1. Digital Logbook- Create checklists and organize by categories, employee types, and frequency. See which employees are doing well, and identify areas where procedures could be adjusted for better efficiency. Check reports on failed critical and non-critical tasks, see which managers or employees are not complying, and decide on corrective actions. Check trends in your establishment in roll-up reports that can be accessed in real-time and printed whenever you like, or choose to go completely paper-free.

2.Temperature Tracking- Food safety is a top priority with Zip HACCP. Automated and integrated temperature solutions ensure food is kept at the correct temperature and is safe to eat. Sync up all temperature readings in real-time, across all devices, and all without writing anything in a paper logbook. No matter where you are, you can be sure temperatures are always properly checked on-site, just by looking at your app. Keep logs, check reports, and take corrective action before major problems arise.

3.HACCP Compliance- With the built-in food safety and hazard control checklists, Zip HACCP helps you stay on top of food safety, whether you're on-site or not. In addition to the checklists, corrective actions are listed as well, so there's never any doubt that food safety is at the top of everyone's to-do list. When your managers know how to fix problems the moment they manifest, whether you happen to be on-site or off, you can feel better knowing your restaurant complies.

4.Real-Time Insights- With a quick glance, you can see which food safety tasks have been completed and which haven't been, identify any corrective action that should be taken, check reports, and keep an eye on HACCP compliance. You can also make changes to your checklists at any time, knowing those changes will be published in real-time for immediate display. When you remove the need for clunky paper lists, you prevent wasted time and resources, getting information to employees quickly and efficiently.

Don't fear technology—make it work for you

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An efficient food safety management system should be easy to learn, quick to set up, and simple to update. It used to be that only the largest companies could afford the best food safety management systems and specialized apps, but times are changing. Today, it's easy to find great software to help keep even the smallest and newest restaurants on top of food safety and employee efficiency, and it doesn't cost a small fortune to do it.

If you're used to doing things the old-fashioned way, it might be intimidating when you think about moving to the digital way. However, with Zip HACCP you're not alone. You'll have as much help along the way as you need. We've made the app as easy to use as possible, simple to learn, and nearly effortless to update.

We've written some great articles on the many benefits of our app and how they can help food service businesses of any size really stand out from the crowd. Here's one we think will help. When you take the guesswork and the tedium out of the backend of running a restaurant, you make more time for the fun parts. Let our food safety management system help you protect your customers and your brand quickly, easily, and at a fair price.

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