3 mins read

Your Guide to Standard Operating Procedure Software

your guide to standard operating procedure software
Daphne Blake

By Daphne Blake

What They Are, How to Use Them and How They Can Benefit Your Business

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Zip Checklist software is a great tool for Standard Operating Procedure creation, management, and implementation. SOP's allow managers to keep track of the big and small things within the business

What is Standard Operating Procedure Software?

Standard Operating Procedures, or SOPs, are a collection of tasks which have been compiled by an organization to create consistency and efficiency. These tasks are then shared with employees so that they can complete them in their day to day workings. This allows Standard Operating Procedures to encourage efficient, higher quality, and more consistent work. A Standard Operating Procedure can help a team's communication, as all members of the team can see what tasks need to be done, who is responsible, as well as understand the big picture of how it all should work together.

What Can Standard Operating Procedure Software Provide for my Business?

Standard Operating Procedure software provides a unified task list that enables management to check the progress of objectives, and employees to be given a list of jobs to be completed for the day. At a management level, you can see an overview of the tasks that should be completed and the progress that has been made through these tasks. You can also allocate these tasks to specific members of staff who add responsibility and accountability. At an employee level, you can always be assigned more tasks to be completed to ensure productivity levels remain high and a significant amount of work is completed as necessary.

Employees can also communicate if they are working on various aspects of the same task. Standard Operating Procedure software is also available across a variety of devices, enabling rollout to all members of a team.

How Does Zip Checklist Help Me in My Standard Operating Procedure Goals?

Zip Checklist provides a variety of tools that helps businesses meet Standard Operating Procedure goals. Zip Checklist provides an overview section, where management can either progress a task by different criteria such as category, employee and time. The Zip Checklists allows team members, chefs, managers, and owners to keep track of the tasks that need to be completed. It is possible to create template checklists and modify ones that you have already saved.

Employees can be assigned specific tasks to complete and see their personal checklist. They can also communicate with other members of the team to ensure work is complete accurately. Zip Checklist provides applications for the web, iOS, and Android so that all members of a team can have access to their checklist. The software is easy to use, which makes operating your business a breeze. You can schedule regular tasks so that the routine becomes standard and well managed to ensure that your company strengths are put in the right place.

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Zip Checklist also offers their software in a variety of languages; English, Spanish, French and Chinese so that your team around the globe can access the checklists. Businesses have to complete tasks over short, medium and long terms and it can be difficult to understand where you are in each of these time scales. Zip Checklists can help to solve that problem. As they display checklists as daily, weekly and monthly you can know where you're up to with each aspect of your business.

Because your checklists can be stored in the cloud, you don't need your own server or hard drive on site or need to manage your back-ups. The cloud data can be transferred and analyzed, which means that upper management can keep track of both profits and losses. This also means that they can easily decide whether or not to expand their business.

The software allows managers of teams across multiple sites to view tasks completed in a given timeframe so that managers don't have to visit the site or even ask if a job has been finalized. This makes organization easy as it saves time in the workday and lets you get on with your job. Tasks from any timeframe can be analyzed meaning that any task completed, whether last week or last month, can still be analyzed and accountability traced back to the member of staff.

Many businesses currently use email as a task delivery system, which is not always ideal. Tasks can quickly get buried under other emails, and the priority of tasks is not immediately obvious. Zip Checklist allows for tasks to be sent directly to a team member and their checklist will be ordered by priority of the task.

Get Started with Your Checklist Solution

:1. Roll out Zip Checklist to all of your employees so that they are ready to use the new system.
2. Creative checklists with proper names so that your team members know exactly which goal they're working towards.
3. Add tasks to your checklists and allocate them to team members so that your team can get to work.
4. Checklists within checklists. For more flexibility, you can add layers of checklists to break down tasks so that your team can see the little gains that each task makes.
5. Add priorities to your tasks so that the most important jobs get done first.
6. Use our inbuilt communication to stay up to date with your team and answer any queries.
7. Regular reports. Print out reports regularly so that you can see the status of a checklist and see who completed the task.

Get instant access to updates with our apps as you can always be notified of any issues or completed checklists. Get started quickly and easily with inbuilt Standard Operating Procedure templates which are suitable for a variety of businesses and have been designed by industry leaders. For more information on modern task management skills, take a look at this - Zip Checklist

We live in a modern connected world where devices can communicate and be instantly updated. Using technologies, we can make the work that our teams produce more efficient, higher quality and more standard. Standard Operating Procedure software can be deployed across small to medium teams to help them to achieve their goals effectively.

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