10 ways task management software will transform your business

Last Updated On March 18, 2019 / Written By Caroline Sams

10 Ways Task Management Software Will Transform Your Business

Task management software is one of the best methods to use to manage a business. Task management software or a task manager app helps to consolidate information in one, easy-to-access location making it easier to run your business more efficiently.

If you own or run a business, you will find that task manager tools will be of great help. Without them, your business can become unorganized and much less productive than if you were using a task management app or software program. In this article, we will talk about what a task manager is and a few ways that they will help transform your company.

What Is a Task Manager App and How Is It Helpful?

Whether you’re using a task manager app or a software product, you will benefit from any sort of task management. It can help achieve individual goals or aid with a group collaborating while sharing knowledge between them in correlation to the goals achieved.

Having a task manager will help you or your team complete a goal from the starting point through the goals life cycle. Having either software or an app can help your business run smoothly, get more done and have clear communication between management.

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Why Is a Task Manager App Important to Implement?

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Many executives will shout from the rooftops about how important incorporating a task manager tool can be. It will help your team become even more productive than they already are. It reduces the allotted time used for setting priorities to help encourage that production.

Whether using a task manager for mac or a task management tool for windows, it will teach you and your team the art of delegating tasks or to-do items. One of the most useful things a task management tool can help with is teaching you what things on your task list are urgent and ones that are not quite as important.

Task manager apps for either Android or Apple devices will help your team get the important things done first so your business can run smoother, while also allowing time for the less important tasks.

How a Task Manager App Can Improve Your Business

You came to this article to learn how using task management software can improve your business, and in the following section we discuss just that. Feel free to take some notes and check out the links provided if you see something that could work well for your company. Let’s get into the 10 ways task management can improve your business.

Improve Business Reports With Task Management Software

Using task management software will help with several things and prevent errors. Adding one to your business will allow you to manage things in real-time. Task management software, like Zip Shift Book, allows you to track daily shifts in real-time which could help you improve any of the areas listed below. Some of the things you can observe when it comes to improving reports with task management software are the following-

Project Progress
Task Status
Productivity
Cost
Resource Utilization
Profitability

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Communication Improves When Using a Task Manager App

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One aspect that can help a business thrive is a team that works well together. A solid team will allow a business to achieve more in less time and give the option for team members to pursue tasks individually.

You’ve heard about how much easier it is when everyone is working together, which is one of the things task management software can help you with. Zip Shift Book allows for management to share documents and allows employees to voice any concerns they may have. Even more helpfully, there’s a task manager app, so information is available wherever you are.

There was a survey conducted which found that 62.3% of task managers ranked poor communication as the biggest obstacle to overcome. Most task management tools come with built-in communication features to help you and your staff stay connected at the push of a button. Allowing for clear communication will make it easier to address any issues your team may have and allow you all to work together better.

Some task management tools help to take away any communication gap there is and introduce a platform that can be used for things like discussing new ideas, encouraging your team to work together for a specific project, and even gaining knowledge from learning new things and learning from your colleagues.

Efficiency Increases With the Implementation of a Task Manager App

One of the biggest challenges can be tracking the progress of any given project with accuracy, which can be essential for running a smooth business. If things aren’t getting done properly, you need to know about it.

Online task management tools will help show real-time project progress along with the level of performance from each resource within the project. Since Zip Shift Book has features that can allow you to see shifts in real-time, you’re able to use the information you collect from daily shifts to improve any area that could use more efficiency. This feature will help you see if there’s anything that needs changing before reaching the end of the project.

Some task managers allow you to share the status and progress of projects with clients and stakeholders, so they’re able to see where everything is and the direction it’s heading. This is also a perk if the stakeholders and clients would like to add any notes or change anything during the progression of the project.

Easily Access a Project Status With Task Management Software

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A lot of factors play into a project's success or failure. It’s important for all project deliverables to be managed effectively to make a project successful. Monitoring project status is important for all businesses, but especially for smaller or new business.

If you are a growing or smaller business, you may not have an effective way to manage tasks, which is a reason why it can be great for you to look into task management tools, because your whole business is the current project.

Whether you're traveling for work, on holiday, or not at the office, this is where mobile apps like Zip Shift Book can be a great help. Having the office at your fingertips can ease stress and help you see what’s happening when you’re away.

Having task managers can help you see the real-time evaluation of each task in a project. Task management software can display the project summary and help you see, and analyze, how to get your business to benefit from the projects you’re doing.

Scheduling Is Made Easier With Task Management Software

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Task management software, such as Zip Shift Book, can take the pain out of making schedules every week. You will be able to accept or reject employee requests for things such as days off or switching a shift with another employee. You’ll also be able to make a schedule within your labor budget to protect your business from unforeseen employee overtime.

When it comes to scheduling within a project, you’re able to do that with the right resources before the project even begins. You will get a lot out of the flexibility when it comes to task alignment, resource adjustments needed and finding the specific resources.

If you have unstable resource requirements, being able to get those resources scheduled will provide you with the power to find the best alternative in the case you need one last minute. A task manager app will help you find the one that suits your companies needs best based on expertise and the skill to fulfill the task at hand.

Task Management Software Has Great Resource Potential

Resource planning that is utilized to the fullest is one of the biggest successes for your company; this is even more important when your business supplies services or sells products.

Task management software helps by using the proper resource planning tools to help your business see the impact that comes along with delivering projects or services. It will show this in real-time, and you can adjust your expectations, your teams, or even your customers, based on what you find.

Resource planning is a great idea, no matter if you’re a startup or a Fortune 500 company. You might find it beneficial if you’re interested in observing the growth of your business.

Be Aware of Priorities and Assignments With a Task Manager App

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It's important to have your priorities straight. A task management tool can help you see what matters are more urgent and what can be addressed at a later time. You’re also able to assign projects to the best-suited resources which can keep you and your team the most optimized and efficient as possible.

Utilizing the best resources at the right time will increase the success of any project at hand, this can be especially important if you are a startup or a small business. Assigning tasks and having them prioritized in a way you see fit can give you quick assessments to the potential of any investments or resources you have.

Your customers having a great experience is what keeps your company moving forward. Zip Shift Book allows you to track every customer experience and then you can adjust aspects accordingly to improve their experience or give praise to the staff that is already making customer experiences amazing.

Collaborations Are Easier With Task Management Software

We talked a little bit earlier about communication and how task management tools can play such a huge role in tackling the monster that is clear communication. We did want to address the issues that come with collaborating and how task management software can turn collaborating into a fun project that you look forward to instead of a hurdle to overcome. With Zip Shift Book, you’re able to keep clear communication and add in shift notes, making collaborating a bit simpler.

Once your communication has improved, and you have everyone on your team going in the same direction, you can focus on collaborating. When you’re on a team, and everything is cohesive, you are much more likely to have a successful project.

A task management tool will help bring everyone together to work toward a common goal. It is important when collaborating to encourage input from everyone on the team so that everything can be addressed and everyone is involved.

When people on your team are feeling useful and needed, the team spirit will rise, improving your bonds to each other, the mood in the room and the overall success of a project. Task managers are essential when it comes to bringing people together and keeping communication clear and open.

Increase Business Security by Using Task Management Software

I’m sure as a business owner security is of utmost importance to you. Keeping you and your team's information secure is a must. You want to avoid your company being a target of a cyber attack or some sort of breach.

Task management software can provide the comfort that comes with security as most software will have plenty of security features. You will be able to restrict access and protect private information. There are features that allow you to control who has access to what, which allows you to show clients and team members what you need to without giving away any sensitive information.

Task Management Software Helps With Time and Money Management

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Clarizen conducted a survey that showed 47.7% of task managers ranked project complexity as a large challenge for task management; this can make it harder for task managers to stay on budget as well as on time when it comes to tasks and projects.

If you remember reading about utilizing your resources above, this plays into that. It is critical when it comes to the success of your business when there is so much competition around every corner; this is where the task management tools come in.

Task management software tracks the time and money your team spends on a project. You are also able to track progress in real-time, so you can stop issues that affect a project or identify if too much or too little money is being spent in specific areas.

We hope that during this article you found a handful of tips that you can apply to your company to help everything run a bit smoother. Thanks to digital technology, there are plenty of options to help manage your company’s tasks and projects.

Feel free to check out the links provided to see if a specific task management tool will work best for you. If you are comfortable with it, take a look at what your competition is using for task management and use that or find something cost-friendly for your own company.

Running a business is hard work, you know that. Look into utilizing a task management tool of some sort to help take a bit of stress out of the day to day grind and make everything a lot easier and more organized for you and your team.

Task management software and a task manager app are not the only solutions that serve to benefit your business, its operations, and its profits. Other software solutions provided by us here at Hubworks, such as our Zip Forecasting product, allow for business owners and managers to accurately determine their inventory and labor needs. For more information on how forecasting software can help to benefit your business in a variety of areas, check out our guide on the “7 Ways Forecasting and Workforce Planning Can Increase Your Profits,” which is also on the Hubworks Blog.

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