Zip Schedules, like HotSchedules, is a cloud-based employee scheduling application that simplifies the task of creating a schedule and improves internal communication at the site level. It is an easy and simple way to create clear and manageable employee schedules while putting labor costs under control for any business.Start My Free Trial
HotSchedules offers similar features for scheduling as Zip Schedules but lacks in being user- and small business-friendly. Zip Schedules caters to businesses of all sizes and offers faster employee scheduling, fully visibility into schedules and labor budget, an internal communication platform for managers and employees, and tracks employee certifications and labor laws. The user interface is simple and clean, making it easier for users to be accustomed to navigating the application. Employees and managers can access Zip Schedules from anywhere using the free mobile app where they can view the schedules, offer and swap shifts, and approve submitted requests right from the palm of their hands. HotSchedules takes a monetary approach by charging three dollars for the app to do the same thing, and is overall much more expensive for businesses.Start My Free Trial
See why John Evrard calls for Zip Schedules
Getting started with employee scheduling can be a painstaking process that may require the extra help of consultants and adjusting to a new system can be extremely overwhelming and costly. Not only does HotSchedules have a set up fee, but its user interface for scheduling can be daunting and hard to navigate. Zip Schedules provides a self-implemented system that is easy to learn using conveniences like streamlined onboarding and an intuitive interface through every phase of employee scheduling.
Zip Schedules saves managers time when scheduling by offering various options that HotSchedules does not. HotSchedules cannot import employees by CSV file and loading schedule templates could be difficult due to organization by position. With Zip Schedules, users can create recurring shifts for the week, save and load schedule templates, and copy the schedule of a previous week on to the next. By allowing managers to save their favorite schedules as templates, they can quickly create a new schedule suitable to their needs. Minor changes can also be made by tweaking a previous week’s schedule to create a new one.
Users will get full visibility of the schedule with Zip Schedules. When building out the schedules, all employee availability and approved time off will be shown to avoid scheduling conflicts. All employees can be assigned job codes and put in different departments, which is useful when filtering through to create schedules quickly and with ease. Also included in Zip Schedules is labor forecasting, available directly on the schedule builder so managers can schedule the appropriate amount of staff to prevent over- or under-scheduling and meet demand.
Zip Schedules give managers total control when it comes to scheduling. They can view the schedule by day or week, ensuring that they have enough staff to cover all parts of the day and week. In the Day View, management can view forecasted sales and forecasted labor coverage in 15-minute increments. With the Weekly View, the schedule pad will display employees assigned to which position and the skill ratings they have been assigned for each position allowing more experienced staff to be assigned to more challenging shifts assuring the customer satisfaction.
Mobile apps have become a prevalent force in the technology industry in recent years, to the point where failing to have one puts companies behind the curve of others. The flexibility to access information from anywhere is key in creating a more efficient and productive workforce. HotSchedules offers a mobile application but limits their users by requiring them to buy it rather than offering it for free. Zip Schedules allows its users to manage and access their work schedule anytime on the go, all for free. Employees can view their schedules, request time off, change availability, offer to swap and pick up shifts, update their contact information, and communicate more effectively.
With Zip Clock, managers can control scheduling changes from the palm of their hands. Not only will they have access to their own schedule, but they can manage time off requests, availability changes, shift swaps, pick up shifts, and drop shift requests. Any time they make an update to the schedule, all parties involved will receive notifications in real-time and the changes will automatically be reflected on the schedule. Employee schedule requests would normally take hours to complete but with the Zip Schedules mobile app, they can be approved or rejected within minutes.
When employees make changes to their schedule, whether it is to request a shift swap or availability, managers will be notified when any request is made and can make decision quickly. They will have all the information needed, such as the position assigned, skill rating for that position, and the hours that the employee is already scheduled for that week. This leaves more time for managers to focus on spending time improving customer experience and less on managing the schedule. Managers are also able to restrict employees on their availability through web settings to better plan for when they might need them more, such as during the holiday seasons.
Zip Schedules’ mobile app makes it easy to stay connected with other staff members. Managers can send company and storewide messages to keep employees informed of important news and alerts. Zip Schedules also includes a manager note feature that lets only managers and executives communicate to each other. Employees will be notified when a schedule is published or updated, request has been fulfilled, or an announcement has been made. This way, employees will always know what is going on and encourages them to actively use the Zip Schedules mobile app.
An intuitive scheduling system should take the guesswork out for you, not make it harder. HotSchedules offers a forecasting tool but it can be hard and confusing to utilize without proper training. The Zip Schedules forecasting engine gives managers the ability to predict business based on sales and transactions. The data taken provides information for managers to better schedule employees, preventing over- or under-scheduling. By scheduling the right people at the right time, guest service can be improved and labor costs can be lowered at the same time.
Zip Schedules has the most advanced labor forecasting algorithms on the market. It takes into account upcoming forecasted sales, weather reports, scheduled events, holidays, store location, size, seasonality, past performance, and the custom labor matrix. All that data gets turned into useful information that is easily understandable for managers to interpret and it becomes more accustomed to the company’s patterns over time.
With Zip Schedules’ labor budget tracking, managers can control labor costs during schedule creation. They can set up their preferred labor percentage of sales to use as a guide when creating schedules. Daily forecasts are generated based on historical sales and transactions to make business more predictable and project staffing needs. With the added insight, managers will have more control over the labor budget.
Managers can set up their labor budget as a percentage of their revenue and have the option of having a daily percentage or weekly percentage. When they pull up the labor budget within the schedule pad, they can use it as a tool to help them stay within the labor budget they have set for their site. Managers will also receive real-time alerts as a warning if they schedule someone for overtime to prevent labor law violations.